Ár nDraíocht Féin
SONORAN SUNRISE GROVE
Article 1. PURPOSES
1.1 Sonoran Sunrise Grove, ADF, is a non-profit religious, educational, scholarly, artistic and charitable association organized to practice the full spectrum of legal activities appropriate for a religious congregation.
1.2 To serve the spiritual and educational needs of the Tucson, Arizona area and neighboring communities, Sonoran Sunrise Grove provides public Druidic ritual and worship, classes and discussion groups in Druidic arts and lore, opportunities to enhance and deepen the spiritual development of our membership, service to enhance and sustain our local communities and environments, and religious support of the community in the Druidic way (e.g., counseling, blessing, advising, environmental work, etc.). Sonoran Sunrise Grove was formed to serve these needs in December, 1999, applying for recognition as a local congregation of Ár nDraíocht Féin, A Druid Fellowship, Inc. (ADF).
1.3 As a local congregation of ADF, Sonoran Sunrise Grove shall comply with the By-laws of Ár nDraíocht Féin, A Druid Fellowship, Inc. (henceforth “ADF by-laws”).
Article 2. CALENDAR
2.1 In keeping with the national bylaws of ADF, we are committed to the following actions:
2.1.1 A meeting at least twice each calendar month of the majority of the members for study, discussion, music, rituals, poetry, liturgical planning and critiques, feasting, fellowship, and fun.
2.1.2 To provide open public or semi-public worship opportunities for the eight High Days. For legal purposes in this document, dates and names of these High Days refer to those established in the ADF by-laws. The eight High Days consist of the following:
18.104.22.168 Cross-Quarter = November 1st
22.214.171.124 Solstice = December 21st
126.96.36.199 Cross-Quarter = February 1st
188.8.131.52 Equinox = March 21st
184.108.40.206 Cross-Quarter = May 1st
220.127.116.11 Solstice = June 21st
18.104.22.168 Cross-Quarter = August 1st
22.214.171.124 Equinox = September 21st
Article 3. MEMBERSHIP
3.1 3.1.1 Age requirements for membership in Sonoran Sunrise Grove, and special requirements for minors, are as set forth in the by-laws of ADF.
3.1.2 Good standing is defined as a person who is compliance with the articles laid out in these bylaws and is not barred from good standing by SSG executing provisions from these bylaws.
3.2.3 Paid membership is defined as membership dues paid in accordance with these bylaws.
3.2 Membership Categories
3.2.1 Full Member – is defined as a person who is a paid member in good standing of both ADF and Sonoran Sunrise Grove, ADF, and who has declared to ADF that Sonoran Sunrise Grove, ADF, is their Grove affiliation.
126.96.36.199 A Full Member in good standing may participate and vote in SSG elections and referenda.
188.8.131.52 A Full Member in good standing may hold office on the Executive Committee of the SSG.
184.108.40.206 A Full Member in good standing may participate, vote and hold office in SSG activities, meetings and sub-committees as set forth in these bylaws.
220.127.116.11 Any Full Member may petition the Executive Committee to retain their good standing status due to exceptional circumstances.
3.2.2 Affiliate Member – is defined as a person who is a paid member in good standing of Sonoran Sunrise Grove, ADF, but is not a member of ADF.
18.104.22.168 Affiliate Members in good standing may participate and demonstrate their consensus in SSG activities, committees and meetings to the extent set forth in these bylaws.
22.214.171.124 Affiliate Members are not eligible to vote at SSG meetings.
126.96.36.199 Affiliate Members are not eligible to hold office in SSG.
188.8.131.52 Affiliate Members are not eligible to participate in the process or voting relating to SSG Elections or referenda.
184.108.40.206 Any Affiliate Member may petition the Executive Committee to retain their good standing status due to exceptional circumstances.
3.2.3 National Member – is defined as a person who is a member of ADF who has declared to ADF that Sonoran Sunrise Grove, ADF, is their Grove Affiliation, but who are not a Member of any kind of SSG for any of the following reasons:
a. The person’s membership dues for Sonoran Sunrise Grove, ADF, are not paid accordance with these bylaws. Or,
b. The person is not a Member in good standing of Sonoran Sunrise Grove, ADF.
220.127.116.11 National Members in good standing may be invited by the SSG EC, to participate and demonstrate consensus as guests in SSG activities, committees and meetings.
18.104.22.168 National Members are not eligible to vote at SSG meetings.
22.214.171.124 National Members are not eligible to hold office in SSG.
126.96.36.199 National Members are not eligible to participate in the process or voting relating to SSG Elections or referenda.
188.8.131.52 Any SSG Full or Affiliate Member in good standing may petition the EC to invite a National Member who is in good standing to participate and demonstrate consensus as a guest in SSG activities, committees and meetings.
3.2.4 ADF Member — is defined as a person who is a member of ADF who has not declared to ADF that Sonoran Sunrise Grove, ADF is their Grove Affiliation.
184.108.40.206 ADF Members in good standing may be invited by the SSG EC, to participate and demonstrate consensus as guests in SSG activities, committees and meetings.
220.127.116.11 ADF Members are not eligible to vote at SSG meetings.
18.104.22.168 ADF Members are not eligible to hold office in SSG.
22.214.171.124 ADF Members are not eligible to participate in the process or voting relating to SSG Elections or referenda.
126.96.36.199 Any SSG Full or Affiliate Member in good standing may petition the EC to invite an ADF Member who is in good standing to participate and demonstrate consensus as a guest in SSG activities, committees and meetings.
3.3 Membership Donation Dues. All Full and Affiliate Members of Sonoran Sunrise Grove, ADF, are expected to make a minimum membership donation annually to the Grove.
3.3.1. The amount of the Minimum Grove Donation Dues for these categories of membership shall be determined at the Annual Meeting for the following year.
3.3.2. For Full Members, the Minimum Grove Donation Dues are in addition to ADF Membership dues.
3.3.3. Annual Due Date. The Minimum Grove Donation Dues shall be due by midnight of October 31st of each year.
3.3.4 Any Grove Donation is non refundable and non-transferable except as specified for New Members.
3.3.4 New and Rejoining Members.
188.8.131.52 New and Rejoining Members shall pay their Minimum Grove Donation on a pro-rated basis to bring their membership current to the annual due date.
184.108.40.206 New and Rejoining Members joining after the 20th day of any calendar month shall be deemed to have joined on the first day of the following month.
220.127.116.11 New and Rejoining Membership applications will be reviewed at the next scheduled Executive Committee Meeting. Once the application is affirmed, the Member’s Grove Donation Dues become non-refundable and non-transferable.
3.3.5 Full Members who have paid their dues by October 31st of the current year will be eligible for nomination to hold office and may vote with their accumulated weighted votes at the Annual Meeting in January.
18.104.22.168 In cases of special hardship, the full Minimum Grove Donation may be paid in a mutually convenient method no later than midnight of December 31st. Full Members who make their payments from November 1st thru midnight December 31st may not be nominated to hold office, but may vote at the Annual Meeting with their accumulated weighted votes.
22.214.171.124 Full Members renewing after December 31st will lose all accumulated weighted votes and may not be nominated to hold office. Full members who rejoin the SSG between December 31st and the start of the Annual Meeting may vote at the Annual Meeting with a single vote. Full Members in this situation will only be expected to pay the pro-rated amount for dues and will re-commence accumulating weighted votes in accordance with these bylaws.
3.3.6 Grove Compassionate Memberships.
126.96.36.199 The Executive Committee may grant a Compassionate Membership to the Grove in cases of special hardship.
188.8.131.52 For ADF Compassionate Memberships, the member must apply to the ADF Members Advocate.
3.4 Right of Protection
3.4.1 Although Sonoran Sunrise Grove welcomes people to its events, the members of Sonoran Sunrise Grove reserve the right to prohibit from attendance at Grove events any individuals who engage in behavior destructive or harmful to any individuals in attendance or to the Grove as a whole.
184.108.40.206 In the case of heckling, disruption or proselytizing by anyone, the Sonoran Sunrise Grove, usually via the Senior Druid, Ritual Celebrant, or Event Coordinator shall have the right to remove the offending person from the ritual, meeting or event.
Article 4. VOTING
4.1 Full Members may vote.
4.2 Full Members of Sonoran Sunrise Grove shall use a system of weighted voting for the election of officers, balloting at the Annual Meeting, and for referenda. (Adopted 2007 max number of votes for any voting member is 5).
4.2.1 All new Full Members shall receive one vote upon joining the SSG.
4.2.2 All Full Members shall receive one additional vote for each full year of membership,
up to a total of no more than five (5) votes.
4.2.3 Weighted voting shall not be used for the suspension or expulsion of members.
4.3 At Executive Committee meetings, the Grove Officers shall each have one vote.
4.4 In decisions of the general membership and the Executive Committee that do not involve the election of an officer or making a change to the SSG Bylaws, a consensus will be sought, followed by a majority rule vote if a consensus cannot be reached.
4.5 In elections or referenda where absentee ballots or proxies are used, the ballots and proxies shall be received before the meeting, or deadline, of the voting by the Grove Members who are assigned as the voting officials by the Executive Committee.
4.6 Absentee ballots and/or proxies must be available in elections of officers and formal referenda concerning the modification of these by-laws. The use of absentee ballots and/or proxies in all other referenda shall be at the discretion of the Executive Committee of Sonoran Sunrise Grove.
4.7 Voting results shall be determined by simple majority unless otherwise specified in these bylaws.
4.4.1. At the Annual Meeting or for the purpose of making amendments to these by-laws, a quorum for voting purposes shall consist of those Full Members, including proxy and absentee ballots, representing 50%, or more, of the SSG Full membership.
4.4.2 Unless otherwise noted in these by-laws, a quorum at Executive Committee Meetings for voting purposes shall consist of incumbent Grove Officers representing 50%, or more, of filled Grove Offices at any published meeting.
4.4.3 Where specified elsewhere in these bylaws that a fractional or percentage majority is required for passing a vote, that fractional or percentage majority is based on the Quorum numbers considered present, as specified in these bylaws for Quorums, at the time of voting.
4.5.1 Proxies shall be allowed at all meetings except for the purposes of suspending or expelling members or officers.
4.5.2 Proxies may only be given for votes on specific agenda items. Should an agenda item be amended, the proxy for that item is no longer valid. At the AGM, or in referenda, no agenda item will be amended to cause disenfranchisement of proxy voters.
Article 5. ANNUAL GENERAL MEETING
5.1 The annual meeting of Sonoran Sunrise Grove shall be scheduled to be held in January.
5.2 The purposes of the annual meeting shall be: Ratification and installation of the elected officers of the Grove; review of the state of the Grove, its goals, and its activities; decisions upon matters as set forth in the Agenda of the Annual General Meeting.
5.2.1 The election of officers shall be conducted as defined in Article 7 of these by-laws. The annual officers’ reports will include a summary of activities relevant to each officer’s position, followed by discussion among the membership.
5.2.3 The Executive Committee, a Full member, sub-group, and special committee wishing to make proposals at the Annual Meeting shall submit the proposal, in writing and delivered to the Executive Committee, no later than December 15th.
220.127.116.11 The Executive Committee, a Full member, sub-group, and special committee wishing to amend proposals at the Annual Meeting shall submit the proposal amendment, in writing and to the Executive Committee no later than fourteen calendar days before the scheduled Annual General Meeting.
18.104.22.168 All proposals and amendments to proposals must be seconded by another Voting Member before the official dissemination of the proposal or amendment to the voting membership.
22.214.171.124 Once a proposal or amendment meets the criteria of proposed and seconded, the proposal or amendment to a proposal will be disseminated to the voting membership within two calendar days of meeting the qualifying criteria.
126.96.36.199 All proposals and amendments to proposals that meet the qualifying criteria set forth in these bylaws must be placed on the agenda for the Annual Meeting no later than ten days before the Annual General Meeting.
188.8.131.52 The Agenda for the Annual General Meeting will be disseminated to the voting membership in a fashion to ensure that delivery to the voting membership occurs at least seven days and no more than nine days before the Annual General Meeting.
184.108.40.206 Provided no substantive change of intent is made to a proposal, or amendments to proposals, minor typographical or grammatical changes to the bylaws may be made at the Annual General Meeting. These minor changes will not be of such magnitude as to disenfranchise a proxy vote on the substantive content of the proposal or amendment to the proposal.
220.127.116.11 No agenda items or substantive changes to proposals or amendments to proposals that are on the Annual General Meeting Agenda may be made at the Annual General Meeting. When matters arise under any other business at the end of the meeting, ad-hoc items, proposals and amendments may be set aside as an action item for later review by the Executive Committee.
18.104.22.168 Only in the sole circumstance where the Full Membership or Executive Committee incumbents or nominees do not meet the criteria set forth in these bylaws may a proposal or amendment to that proposal be made ad-hoc at the Annual General Meeting to set up an Executive Committee in accordance with the these bylaws and afterwards proceed to allow the business of SSG to move forward in accordance with these by-laws.
Article 6. OTHER MEETINGS AND REFERENDA
6.1 Real Time Meetings are any scheduled meetings that require Full Members to be physically present, other than the Annual Meeting. Absentee ballots and proxy ballots may be used at this time.
6.2 Virtual Meetings are any scheduled meetings of the Members that take place either on a telephone conference call or in real-time on the Internet, as in chat rooms, etc. Internet mailing lists do not qualify as virtual meetings.
6.3 Referenda may be used in lieu of holding a meeting for special topics. Referenda may be conducted by postal ballot and/or e-mail.
Article 7. ELECTION OF OFFICERS
7.1 Any Full Member of Sonoran Sunrise Grove may be nominated for election as an officer of Sonoran Sunrise Grove by any other Full Member of Sonoran Sunrise Grove.
7.1.1 All nominations must be seconded by another Full Member of SSG.
22.214.171.124 The Nominee may second their nomination.
126.96.36.199 Nominations that do not receive a second will not be placed on the SSG Election Ballot.
188.8.131.52 Each nomination must be for a single position only.
184.108.40.206 Multiple nominations by a Full Member are allowed, with each nomination being for a single candidate for a single position.
220.127.116.11 Multiple nominations for a Full Member are allowed, with each nomination being for a single candidacy for a single position.
7.1.2 Nominees may only accept candidacy to run for one office in any given election.
18.104.22.168 A write-in candidate name may only be placed in one office position on any individual ballot form.
22.214.171.124.1 Any individual ballot form that contains the same write-in candidate for more than one office will void all write-in entries for that write-in candidate on that particular ballot form.
7.1.3 All candidates for Grove office shall be at least 18 years of age.
7.2 Elections will be held prior to the annual meeting.
7.2.1 Election Officers
126.96.36.199 Two Election Officers shall be appointed by the Executive Committee to oversee the election and to receive and count ballots.
188.8.131.52 The Election Officers shall report the results of the election to the Executive Committee at least two days prior to the Annual Meeting. These results shall remain confidential.
184.108.40.206 The Election Officers shall attend and report the results of the election to the membership at the Annual Meeting.
7.2.2 Election Timeline
220.127.116.11 A call for nominations shall be posted by e-mail or by surface mail two months prior to the Annual Meeting.
18.104.22.168 This Election Timeline will be posted to the membership in the initial call for nominations.
22.214.171.124 All nominations must be received by the Executive Committee Officer running the election no later than two weeks after the call for nominations has been posted. This will close the nomination period.
126.96.36.199 Candidate biographies must be received within one week of the close of nominations.
188.8.131.52 Ballots shall be mailed or disseminated to the voting membership no later than one month prior to the Annual Meeting.
184.108.40.206 All mailed return ballots must be post marked no later than one week prior to the Annual Meeting.
220.127.116.11 The deadline for all other ballot delivery methods will be by noon no later than three days prior to the Annual Meeting.
7.2.3 Election shall be by the majority of the ballot; except in the case of non-elected Officers (see Article 8 of these by-laws).
7.2.4 If no candidate receives a majority of votes, a runoff shall be by agreement between candidates or a runoff election held between those candidates who received an equal number of votes. The runoff voting shall be by the weighted votes of Full Members present at the Annual meeting, proxy and absentee votes will count and remain unchanged.
7.2.5 In the event of a runoff election where no candidate receives a majority the final runoff shall be by agreement between candidates, lot or a similar omen.
7.3 The term for newly elected officers shall begin at the conclusion of the Annual Meeting.
7.4 Special elections may be held to add additional elected officers or to replace members of the elected officers in the case of a mid-term vacancy, or a newly created office.
7.4.1 In the absence of sufficient incumbent Executive Committee members, any Full Member may call for an extraordinary meeting and special election to ensure continuity of management of the Grove. This special election may include a temporary suspension of the Grove Bylaws to enable an Executive Committee to be formed and the bylaws to be re-established as soon as possible.
7.4.2 In the absence sufficient Full Members to form the minimum Executive Committee of the Grove any Full Member may call for an extraordinary meeting and special election to ensure continuity of management of the Grove. This special election may include a temporary suspension of the Grove Bylaws to enable an Emergency Executive Committee to be formed and working bylaws to be established as soon as possible. Under these circumstances, any Full or Affiliate member may call upon the Mother Grove of ADF, to invigilate the process.
7.4.3 In the absence of any Full Members, the Mother Grove of the ADF will take over the administration of the Grove and establish a working solution with Affiliate Members of the Grove to enable an Executive Committee to be formed and working bylaws to be established as soon as possible.
7.5 Non-elected officers as described in these bylaws shall be appointed by the Executive Committee.
7.6 Canvassing of ballots.
7.6.1 Any Full Member may request a canvassing of the ballots to be conducted at the Annual Meeting or special election.
7.6.2 The requesting member must be accompanied by the Election Officers during the canvassing process.
7.6.3 All efforts shall be made to keep the ballots anonymous.
7.7 Officer Vetting
7.7.1 Each candidate for the Sonoran Sunrise Grove Executive Committee must qualify as a Full Member of SSG.
7.7.2 Each candidate for the Sonoran Sunrise Grove Executive Committee must affirm that they are not barred from holding office in a 501(c)3 organization by any law, statute, code or ordinance.
7.7.2 It is preferred that candidates for Senior Druid and Vice Senior Druid have completed ADF Dedicant Program. The lack of completion of any ADF Program will not be a bar to holding either of these offices in SSG.
7.7.3 Candidates for Senior Druid and Vice Senior Druid should have served one year of a term of office on the SSG Executive Committee within the past three years. If there is no candidate who has completed such a term of office on the Executive Committee, the absence of such term served will not be a bar to holding either of these offices in SSG.
Article 8. OFFICERS
8.1 The officers of Sonoran Sunrise Grove are responsible to the membership of the Grove and the Board of Directors of ADF for the management and smoothing running of the interests of the Grove.
8.2 Executive Committee — Elections for officers of Sonoran Sunrise Grove shall be held as described in Article 7 of these by-laws. The Executive Committee shall consist of elected officers.
8.2.1 The minimum Executive Committee shall consist of 3 members: Senior Druid, Secretary and Treasurer.
8.2.1 The maximum Executive Committee shall consist of 7 members: Senior Druid, Vice Senior Druid, Secretary, Treasurer, and 3 Members at Large.
8.2.3 After October 31st,, if voting membership exceeds twenty-three people, the incumbent Executive Committee and voting members shall cast single votes to decide if the minimum Executive Committee needs to be increased, and if so, what offices should be opened up for nomination.
8.2.4 Once an office is added to the minimum Executive Committee, that office, filled or vacant, shall last for its term.
8.2.5 All elected Grove Officers are expected to attend a scheduled Executive Committee meeting at least once per month.
8.5 Elected Officers
8.5.1 Senior Druid
18.104.22.168 The Senior Druid is the presiding officer of SSG, accountable and responsible to the membership for the stewardship of the Grove. The SD performs all those duties that would otherwise be performed by a non-profit corporation President.
22.214.171.124 Calls meetings and ensures meeting agendas are set and acts as Chairperson.
126.96.36.199 Has the right to attend sub-committee meetings. Unless the person of Senior Druid is specifically on the sub-committee, the Senior Druid has no vote on any sub-committee recommendations, action, or presentation to the EC or Grove members.
188.8.131.52 Shall call upon Full Members to choose and vote in replacements in the event that offices become vacant, except when such vacancies are automatically filled by force of these bylaws.
184.108.40.206 May countersign all checks, drafts, and other instruments of the Grove.
220.127.116.11 Is responsible for compiling a quarterly report on the state of the Grove to be sent to ADF and is responsible for reviewing all other officer’s quarterly reports.
18.104.22.168 Shall make the Secretary aware of all official Grove correspondence and communication.
22.214.171.124 Shall have access to E-mail.
126.96.36.199 The term of office of the Senior Druid shall be for three (3) years and shall not exceed two (2) consecutive terms.
8.5.2 Vice Senior Druid (VSD) for the purpose of clarity of our bylaws, vice is defined as one who takes the place of.
188.8.131.52 The VSD is the Vice Presiding Officer of the Grove, accountable and responsible to the membership for assisting in the Stewardship of the Grove. The VSD performs all those duties that would otherwise be performed by a non-profit corporation Vice-President.
184.108.40.206 The VSD is an assistant to the SD and acts as Vice-Chairman at Meetings.
220.127.116.11 In the absence of the Senior Druid the VSD shall exercise the functions of the SD.
18.104.22.168 The VSD shall replace the SD in the event of his/her recall, death, retirement or permanent incapacitation.
22.214.171.124 The Term of office for the VSD is two years with no term limits for office holders.
126.96.36.199 May countersign all checks, drafts, and other instruments for the Grove.
188.8.131.52 Shall have custody of all monies of the Grove received or disbursed.
184.108.40.206 Shall deposit all monies and valuables in the name of and to the credit of Sonoran Sunrise Grove, ADF in such banks or other financial institutions as designated.
220.127.116.11. Shall be responsible for keeping the Grove’s financial records according to generally accepted accounting principles for non-profit organizations, and for reviewing these records with the Executive Committee.
18.104.22.168 Shall be responsible for compiling a quarterly report of financial records to be sent to the Senior Druid for inclusion in the Grove quarterly report to ADF.
22.214.171.124 Shall maintain the Grove membership database.
126.96.36.199 Shall be required to compile an annual report (see Article 9).
188.8.131.52 Shall make the Secretary aware of all official Grove correspondence.
184.108.40.206 Shall have access to E-mail.
220.127.116.11 The term of office of the Treasurer shall be for two (2) years.
18.104.22.168 Shall record minutes of all Annual and Executive Committee meetings and keep records of the proceedings of all sub-committees that are to be submitted by each sub-committee head.
22.214.171.124 Shall send ballots to voting members and shall be responsible for collecting proxies and absentee ballots.
126.96.36.199 Shall organize incoming and outgoing correspondence to ensure that any correspondence is dealt with by the relevant Grove officer and archived.
188.8.131.52 May countersign all checks, drafts and other instruments of the Grove.
184.108.40.206 May perform other duties that would otherwise be performed by the secretary of a voluntary association.
220.127.116.11 Candidates for the office of Secretary shall have the ability to take minutes and have typing skills.
18.104.22.168 Shall be responsible for compiling a quarterly report of events and minutes of meetings to be sent to the Senior Druid for inclusion in the Grove quarterly report to ADF.
22.214.171.124 Shall have access to E-mail.
126.96.36.199 The term of office of the Secretary shall be for two (2) years.
8.5.5 Members At Large
188.8.131.52 Shall represent the members of the Grove to the Executive Committee.
184.108.40.206 Shall have no fixed duties but may be assigned temporary duties by the Executive Committee.
220.127.116.11 Shall have access to E-mail.
18.104.22.168 The term of office of the Members at Large shall be for two (2) years.
8.6 Non-Elected Officers
8.6.1 Other offices may be established or dis-established by the Executive Committee after consideration of the Grove membership consensus.
22.214.171.124 The offices may include: a Members Advocate, a Chronicler, an Outreach Coordinator, a Webmaster, a Registrar, a Youth Activities Coordinator, a Public Service Coordinator, an Archivist, a Liturgist, a Bard, a Minstrel, a Diviner, or other offices designated by the EC and duly approved.
126.96.36.199 Any Full, Affiliate, National Member in good standing may be appointed to these offices by the Executive Committee.
188.8.131.52 These individuals’ terms of office may last until the office is vacated, as stated in Article 12 of these by-laws, but shall only continue upon the approval of the Executive Committee.
184.108.40.206 Appointment to these offices shall not include membership on the Executive Committee or fiduciary responsibility, and hence they are not among the “Grove Officers” that are restricted to Full Members by the ADF or SSG by-laws.
220.127.116.11 Officers shall make the Secretary aware of all official Grove correspondence.
Article 9. FINANCIAL RECORDS
9.1 All members of Sonoran Sunrise Grove, ADF and of the ADF Board of Directors are entitled to see the Grove accounting records, to be made available by the Treasurer.
9.2 The Treasurer shall also provide such access to Grove financial records by government officials as required under applicable law.
9.3 The Treasurer shall respect the confidentiality of individual donors and donations, as permitted under applicable law.
9.4 Expenditures above $100 per calendar month require the approval of a majority of the Executive Committee. All expenditures are to be specifically reported at the next scheduled meeting of the EC after the expenditure occurred. All receipts for expenditures are to be submitted no later than the EC meeting at which the expenditure is reported.
9.5 Summary statements of receipts and disbursements shall be regularly available.
9.6 An annual report and audit shall be completed at the end of each year.
Article 10. CELEBRANTS AT HIGH DAY RITUALS
10.1 All Members wishing to act as a Celebrant at High Day rituals shall fulfill the following qualifications:
10.1.1 Celebrants shall be Full Members. If there are insufficient Full Members available, Affiliate and National Members in good standing may act as celebrants.
10.1.2 It is preferred that Celebrants shall have attended the Grove Liturgy Class. Lack of attending the Grove Liturgy Class will not be a bar to acting as a Celebrant.
10.1.3 It is preferred that Celebrants are conversant with the ADF Dedicant Program. Lack of completing the ADF Dedicant Program will not be a bar to acting as a Celebrant.
10.1.4 It is preferred that Celebrants have demonstrated celebrant capability at three rituals held by the SSG within the past year. Lack of practice will not be a bar to acting as a celebrant.
10.2 Celebrant Exceptions.
10.2.1 The following Celebrant parts are exempt from the requirement in 10.1 above: Sanctifier, Bard, and those people doing the Kindred Invocations (Ancestors, Nature Spirits, and Deities).
10.2.2 Guests who are ADF Members may also be invited to be Celebrants.
Article 11. CREATION OF STUDY GROUPS AND/OR GUILDS, SUB-COMMITTEES and OTHER SUB-GROUPS
11.1 Grove members may form study groups, guilds, committees, or other sub-groups with the approval of the Executive Committee.
11.1.1 Closed sub-groups shall consist of no more than one half of the Grove membership as per ADF Bylaws.
11.1.2 Appropriate topics for these study groups can be found within the ADF Dedicant Program, Guild Study Programs, the Generalist Study Program and the Clergy Training Program.
11.2 GUILDS, LODGES, AND SPECIAL INTEREST GROUPS (SIGs)
11.2.1 The formation of a Guild, Lodge or Special Interest Group (SIG) shall be presented to the Executive Committee for review.
18.104.22.168 Guilds, Lodges and SIGs shall be open to all Grove members.
11.2.2 Guilds, Lodges and SIGs must file quarterly reports on the state of their membership and activities to the Executive Committee.
11.2.3 Examples of appropriate Guilds, Lodges and SIGs can be found on the ADF web site.
11.3.1 Sub-Committees may be formed during any business meeting but must have a purpose and defined objectives.
11.3.2 At least three persons shall be on each sub-committee.
11.3.3 The chair of a sub-committee shall prepare a report for Executive Committee Meetings. Reports may be submitted electronically to the Executive Committee.
11.3.4 The Senior Druid has the right to attend sub-committee meetings. Unless the person of Senior Druid is specifically on the sub-committee, the Senior Druid has no vote on any sub-committee recommendations, action, or presentation to the EC or Grove members.
11.3.5 All committees shall meet a minimum of once per quarter.
22.214.171.124 Any committee that has not met for 2 consecutive quarters may be dissolved or reformed by the Sonoran Sunrise Grove Executive Committee.
11.4 STUDY GROUPS AND OTHER SUB-GROUPS
11.4.1 Study Groups and other Sub-Groups may be formed during any business meeting but shall have a purpose and defined objectives.
11.4.2 At least two persons shall be in a Study Group.
11.4.3 Study Groups and Sub-Groups may be closed groups
126.96.36.199 If a Study Group or Sub-Group is closed, it shall not consist of more than half of the Grove membership.
11.4.4 Study Groups and Sub-Groups are not required to submit reports.
11.4.5 Study Groups and Sub-Groups shall not breach any provision within these by-laws and must adhere to the ADF by-laws.
Article 12. EXPULSION, SUSPENSION, RESIGNATION OR IMPEACHMENT OF MEMBERS AND OFFICERS
12.1 SUSPENSION OR EXPULSION OF MEMBERS
12.1.1 Grounds for suspension or expulsion are as follows:
188.8.131.52 When the member has confessed to or been found guilty of committing felony crimes-with-victims, as defined by civil law and current criminological opinion.
184.108.40.206 When the Executive Committee has been presented with documented evidence of disruptive or abusive conduct, which works directly against the aims, activities or welfare of the Grove or its members.
220.127.116.11.1 Disruptive or abusive conduct does include:
18.104.22.168.1.1 The spreading of slander or libel against the Grove or its leadership.
22.214.171.124.1.2 Active efforts to persuade members to quit or discourage non-members from joining.
126.96.36.199.1.3 Bullying or hateful speech/actions that intimidates or discriminates against Grove members, or guests, based on race, creed (inclusive of other Pagan/Polytheist religions), color, national origin, gender, sexual orientation, or financial/social status.
188.8.131.52.2 Disruptive or abusive conduct does NOT include:
184.108.40.206.2.1 The temperate expression of disagreement, including public or private, written or verbal criticism of the Grove or its leadership.
220.127.116.11.2.2 Vigorous debate over matters of scholarship, art, spirituality, or politics.
18.104.22.168.2.3 The circulation of petitions to the Executive Committee.
22.214.171.124.2.4 The organization of other members into voting blocks.
126.96.36.199.2.5 Mere rudeness, thoughtlessness, or lack of social skills.
12.1.2 Members may be suspended by a 2/3 vote of the Executive Committee subject to Quorum, under the grounds in 12.1.1.
188.8.131.52 After 90 days, the suspension shall either be removed or a recommendation for expulsion shall be taken to the Full Members for a vote.
12.1.3 Members may be expelled by a 2/3 vote of the Full Members subject to Quorum, under the grounds in 12.1.1 following a recommendation of the Executive Committee.
184.108.40.206 If a member under consideration for suspension or expulsion is a Grove officer, he/she may be suspended or expelled only by a 2/3 vote of the remaining officers, and only after review by the ADF Mother Grove or the Archdruid.
12.1.4 Full or National Members who are suspended or expelled from ADF shall show cause why they may be allowed to remain Affiliate Members. Members, who have been banned temporarily or permanently from attending ADF activities, by the ADF Mother Grove in accordance with the ADF by-laws, shall not be permitted to remain Members or to attend Grove rituals. Such bans will be announced in ADF publications.
12.1.5 Suspended or expelled Members may not hold office or act in any way as representatives of Sonoran Sunrise Grove, ADF and have no right to receive any publications, and may not continue to participate in Druidic study programs offered by Sonoran Sunrise Grove, ADF.
12.1.6 Should a Member be suspended or expelled, notification shall be made to the entire Grove membership within one month.
12.1.7 Suspended or expelled Members shall not be entitled to a refund of their Minimum Grove Donation.
12.1.8 A due process document, in accordance with the ADF Bylaws, shall be followed prior to the suspension or expulsion of any Grove member.
220.127.116.11 Full Members who resign from ADF may only remain Affiliate Members at the discretion of the Executive Committee.
18.104.22.168 Members who resign from Grove membership may only rejoin Sonoran Sunrise Grove at the discretion of the Executive Committee.
22.214.171.124.1 Only the member who resigned may petition the Executive Committee to rejoin SSG. The petitioner may have Full Members speak on their behalf at the review meeting.
126.96.36.199 If a petition to rejoin the SSG is declined by the Executive Committee, then a new appeal may not be made for one full year, unless the EC or Grove has set, in writing, a different caveat for a resigned member that is in compliance with articles set forth in these bylaws.
188.8.131.52 If any officer, for personal or other reasons, believes that he/she must resign from the office a letter of resignation shall be sent to the Executive Committee, who may appoint a pro-tem stand in for continuity of Grove Management.
184.108.40.206.1 A suitable replacement for a vacated office shall be found within 30 days. Any member of the Executive Committee may temporarily assume responsibility of fulfilling that office and its functions.
220.127.116.11 Any officer who fails to attend scheduled Grove events for three consecutive months or who fails to contribute to the activities or purposes of the Sonoran Sunrise Grove over that time may be considered to have resigned the office in question. They may be removed from office by a majority vote of the remaining members of the Executive Committee.
18.104.22.168 In the event of the resignation of a Non-elected Officer, the Executive Committee may appoint a suitable replacement for the vacancy.
22.214.171.124 Should the Senior Druid resign from office, he or she shall submit, in writing, a formal resignation from this position to the ADF Archdruid and to all Grove Officers. Upon the resignation, the Secretary or VSD shall be appointed Senior Druid until formal elections for Senior Druid can be held.
12.3.1 Any officer, who is deemed to not be fulfilling the requirements as stated in Article 8 of these by-laws, shall be formally notified by the remaining officers.
12.3.2 If efforts are not taken to continue the function of said office, then the Executive Committee shall, by a majority vote, relieve said officer of his/her office and the Executive Committee shall appoint a replacement of that office.
126.96.36.199 A suitable replacement for a vacated office must be found within 30 days. Any member of the Executive Committee may temporarily assume responsibility of fulfilling that office and its functions.
12.3.3 Impeached officers may remain as regular members, but may not run for any office unless approved by the Executive Committee.
12.4.1 In the case of a person who was declared temporarily or permanently incapacitated at the time of his/her resignation or removal from a position of responsibility, the Executive Committee shall require a re-evaluation of his/her competency similar to the process that has declared incapacity, before s/he may seek election or appointment.
Article 13. AMENDMENTS
13.1 Amendments to these by-laws may be made at any annual or special meeting or referendum, by a 2/3 vote of the Full Membership, subject to quorum.
13.1.1 The Executive Committee will determine if the need for by-law amendments is significant enough to warrant a special meeting or referendum.
188.8.131.52 Amendments to these by laws made being made at a special meeting or referendum will follow the same general time frame and method criteria as that used for the Annual meeting set forth in these bylaws.
13.1.2 Amendments shall be incorporated into the by-laws upon ratification, effective immediately, and copies of the revised by-laws shall be sent to all Grove members and the ADF Mother Grove as soon as possible.
13.2 Standard Operating Procedures.
13.2.1 The Executive Committee and the SSG, ADF may from time to time create or change Standard Operation Procedures that must remain consistent with these bylaws, to help manage, organize and empower the Grove and its Members to perform the Grove purposes and functions in an ordered and consistent manner.
Article 14. NON-PROFIT NATURE OF THE ASSOCIATION
14.1 Sonoran Sunrise Grove, ADF is organized exclusively for charitable religious, educational and scholarly purposes including for such purposes the making of distributions to organizations that qualify as exempt organizations under section 501(c)3 of the Internal Revenue Code or a corresponding section of any future federal tax code.
14.2 No part of the net earnings of the association shall inure to the benefit of, or be distributable to, its members, directors, officers, or other private persons, except that the association shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article I of these bylaws.
14.3 No substantial part of the activities of the association shall be the carrying on of propaganda, or otherwise attempting, to influence legislation, and the association shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.
14.4 Notwithstanding any other provisions of these bylaws, this association shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the purposes of this association.
Article 15. CULTURAL FOCUS
15.1 For the purpose of group cohesion and continuity of practice, the cultural focus of the Grove shall be primarily Pan-Indo-European in nature.
15.2 High Day rites may be conducted in a manner representative of Indo-European cultural foci with prior permission granted by a majority vote of the Executive Committee. Such permission shall be requested no later than three (3) months prior to the date for the ritual being requested. Requests must be made in person by a Grove Voting Member as defined at scheduled business meeting.